4-Google+Docs+and+Folders+on+Laptops

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** Materials Management 101: How to Find What You Need...FAST! ** At BCDS, you will have three basic places for storing your electronic files: It's important to label and store your electronic files so you AND others can find things fast.
 * Files on Google Docs
 * Files on Laptop
 * Gmail (this will be covered in another class)

Naming Files
This year, you will turn in homework electronically to your teachers by sharing files on Google Docs. Since teachers and students don't want to waste time searching for files, there are some **important rules about naming files** :


 * 1) Teachers give the "Assignment Name" for an assignment (Example: TimeTravel)
 * 2) Students will name their document "Assignment Name-Last Name" (Example: TimeTravel-Smith)

If you create a file of your own (that does not have a teacher assigned name), you still want to make sure you name it in a way that helps you find it when you need it. = =

Google Doc Files
Google Docs lets you create documents, spreadsheets, and presentations that you can share and work on with others. It is important that you keep your Google Docs well-organized so you can find what you need when you need it.

media type="youtube" key="eRqUE6IHTEA?fs=1" height="385" width="480"

Click here to take a quick [|Google Docs Tour]

If you find it helpful to watch a step-by-step video tutorial before completing the Discovery Tasks, you can click on this [|tutorial video on how to use Google Docs]

Click here to see instructions for creating and sharing folders in Google Docs.

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Laptop Files
Click here to see a video on [|how to create folders on your laptop].

Discovery Tasks



 * 1. Create a document**
 * 1) From your documents homepage, click on the **New** button. In the drop down menu, select **Document.**
 * 2) A new document will open. In the **Untitled** box in the top left hand corner of the document, click on the title and name it Test.
 * 3) Click on the document and type in a line of text.
 * 4) Click **Save & Close** in the top right hand corner of the page. You will now be directed back to your documents homepage. You should see the document you created in the list titled **Today**.


 * 2. Creating Folders to Organize Documents** **- Create a folder for one of your classes**
 * 1) Click the **New** button at the top of your Docs list page sidebar.
 * 2) Select **Folder** from the drop-down menu.
 * 3) In the folder screen that appears, place your cursor over the field labeled **New Folder** and enter a name for your folder. The folder you have created will appear in the ALL FOLDERS section, as well as on your documents homepage.

__Note__: It's possible to assign a single document, spreadsheet or presentation to multiple folders.You can see all your docs, regardless of the folder you put them in, by clicking on **All items.**
 * 3. Add Test Document to the Folder**
 * 1) Make sure you are at the documents homepage.
 * 2) Check off the little box to the left of the document (this includes spreadsheets, presentations, forms, etc.) in your Documents list.
 * 3) Click on the **MOVE TO** drop-down menu in the blue Task Bar at the top of the Docs list and select the appropriate folder.


 * 4. Sharing Documents: Share Test Document with 1 Classmate**
 * 1) Check off the little box to the left of the Test document and click the **Share** button in the top task bar.
 * 2) Enter the email address of the colleague you want to share the document with.
 * 3) Choose "Collaborators" (can make changes) or "Viewers" (can only view; cannot make changes) from the drop-down list.
 * 4) If you'd like to add a message to your invitation, input your text in the box that appears and **click Send**. To skip sending an invitation, click Cancel. Your collaborators and viewers will still be able to access the doc from their Docs lists, but they won't receive an email invitation.


 * 5. U****pload a Document to Google Docs using the Upload button on your documents homepage.**


 * 6. Deleting the Test Document using the Delete button on your documents homepage.**
 * 1) If an "owner" (original creator of the file) deletes a file, then it will be deleted for all collaborators and viewers.
 * 2) Make sure no one needs the file before you delete it!

__Images__ //Google Docs Screenshot// by techsupport5@bcdschool.org
 * List of Sources**

__Videos__ //Google Doc//s //in Plain English// by Google //Using Google Docs// by mcfrankbsu